HYPE Systems Inc. - Blog , COVID19HYPE Systems Inc. - Blog , COVID19https://www.hypesystems.com/blogs/COVID19Mon, 11 May 2026 18:30:00 -0700http://zoho.com/sites/<![CDATA[OHIP COVID Codes K300A & K301A]]>https://www.hypesystems.com/blogs/post/ohip-tracking-codes-k300a-k301a
K300A and K301A are COVID tracking service codes. Starting service date October 1st 2021 whenever you bill K080A, K081A, K082A or K083A you must include K300A or K301A.

What is being tracked?

What’s being tracked is how the services were delivered by the doctor. Either the doctor delivered the service using a good ol’fashion phone (K301A) or by Video (K300A).
On the QuickClaim billing system, for example, when you are billing K083A for services that were delivered over the phone you must also include K301A for the same service date as the K083A.
New SOB File Available The latest SOB includes an automatic update to the latest fee codes including all the COVID K codes. Download the Latest SOB File Here Instructions: How do I upload the SOB file into QuickClaim
The same billing example with HYPEMedical can be seen in the image below.

K080A-K083A will need to be followed by a screening code for SERVICE dates starting Oct 01 2021. The screening codes are K300A (for video call) or K301A (for phone call).

What will happen if I forget to include a tracking code with service codes  K080A - K083A?

 
Your claim will be rejected with the error code VTC - Virtual Tech Code Required
]]>Thu, 14 Oct 2021 02:16:21 -0400<![CDATA[Resubmit G521A, G523A & G522A for a 30% premium with E415A]]>https://www.hypesystems.com/blogs/post/resubmit-g521a-g523a-g522a-for-a-30-premium-with-e415a

E415A is a new premium code for critical care codes (G521, G523 and G522). It's a 30% premium.  

Source: http://www.health.gov.on.ca/en/pro/programs/ohip/bulletins/redux/bul210303.aspx This temporary premium is only for services rendered between October 1, 2020 and September 30, 2021. E415 must be submitted with service codes G521, G522, and G523. E415A became a valid service code on March 1, 2021, with an effective date retroactive to October 1, 2020.
So what is the most efficient way to resubmit your G521A, G523A and G522A’s with E415A ?
First step: Create a Quick Service Code for E415A Second step:  In Billing Cycle enter search G521A, G523A, G522A into the service code field in ‘Advance Search’, enter a starting service date of October 1, 2020 and click 'Find'. Third step: Click the blue ‘Edit‘ to place your past claims in a queue. As the claims load, one at a time, click on the E415A Quick Service Code and hit enter to save. Repeat as each claim loads. E415A is programmed to act only on service codes that begin with the letter “G”. E415A’s place as the last service code in the claim is fine since E415A will only act on “G” service codes. With a quick glance ensure that no other “G” codes are present on the claim.
]]>Tue, 23 Mar 2021 15:34:59 -0400<![CDATA[How do I bill H409A & H410A in HYPEMedical ?]]>https://www.hypesystems.com/blogs/post/how-do-i-bill-h409a-h410a-in-hypemedical

Sessional Billing - Billing Work Done In A Covid-19 Assessment Centre Or A Vaccine Clinic

2 Steps to billing H409A & H410A:

H409A and H410A are billable by physicians who work at a clinic with a “Covid-19” group number. In HYPEMedical that means that another doctor profile has to be created with your particular Covid-19 clinic’s group number. First step: go to ‘Doctors Doctors Profiles Setup’ and create a new doctor profile. Create a new doctor profile identical to the existing profile(s) with one exception - include the group number from the Covid-19 clinic. Service codes H409A and H410A are non patient specific. These service codes require the number of hours worked (not the number of patients seen) at the Covid19 clinic. The number of hours worked are entered as the number of services. Second step: Click on Create Claim. Then click on the 'Claim Details' tab. Have a look at the image below.
  1. On the top panel of the claim form ensure that only the following 3 fields are filed in:
    1.  Prov. : ON
    2. Claim Type: HCP - P
    3. Billing MD: the new doctor profile that you have created in "First step"
  2. In the Service Codes item lines enter H409A or H410A, in #Servs enter the number of hours worked.
  3. Enter the service date in the Service Date field
  4. Click the 'Save' button. HYPEMedical will  display the "You are missing a patient" error popup.  
  5. Check "Save Claim Anyways", and click 'Save' once more.

HYPEMedical will submit your H409A and H410A claims within its normal batch submissions.

]]>Mon, 22 Mar 2021 20:18:11 -0400<![CDATA[Fixing COVID K088A & K087A Rejects]]>https://www.hypesystems.com/blogs/post/fixing-covid-k088a-k087a-rejects

K088A & K087A Rejections: @#*^#*%#!!

BILL K088A & K087A, Non-OHIP Eligible Patients, CORRECTLY !

If you are getting nowhere with your K088A and K087A rejections then this article is for you. 

For K088A and K087A, OHIP is allowing doctors to bill patients with no Provincial or Canadian coverage, that is, unidentifiable patients. The only requirement is a recording of the encounter, in a chart. The patient being unidentified, (last and first names are unusable for OHIP), results in a non-patient-specific claim. Those of you who've billed "bonus codes" will be able to relate.

]]>Fri, 18 Sep 2020 01:04:03 -0400<![CDATA[How to bill the non-patient specific Covid19 service codes]]>https://www.hypesystems.com/blogs/post/how-to-bill-the-non-patient-specific-covid19-service-codes

Bulletin Number: 4759 - Further to INFOBulletin # 4756
Re: COVID-19 Service Codes K087A, K088A, K089A for patients who do not have provincial health insurance. PDF Version
Bulletin Number: 4760 -Further to INFOBulletin # 4755
Re: COVID-19 Service CodesH409A and H410A. PDF Version

Claims with K087A, K088A are non patient specific. The fee billed in such claims should equal the value of the fee code multiplied by the total number of patients served during the same day.

For example, if K087A is claimed for 5 patients seen during the same day, the fee billed should be $118.75 (5 x $23.75).

Similarly, claims with H409A, and H410A are also non patient specific. Here you should specify the number of hours worked (not the number of patients seen) at the Covid19 clinic.
Additionally, the Billing MD field value has to be a doctor profile dedicated to the Covid19 clinic's particular group number.

Finally, K089A is also time based and bills similarly to H409A and H410A. Unlike H409A and H410A, K089A must be the total number of half hour units worked (not hour units worked) for all patients served during the same day. K089A can be billed with the existing doctor profile (prior to Covid19).

We would like to Extend our thanks to Janine Russo for her help with this post. Janine is a billing agent at RMB BILLING SOLUTIONS in the GTA.

]]>Wed, 17 Jun 2020 18:03:04 -0400<![CDATA[Aerosol Procedures OHIP Premium Code - E405A]]>https://www.hypesystems.com/blogs/post/aerosol-procedures-ohip-premium-code-e405c

Effective April 3, 2020 for hospital service dates of April 3, 2020 to July 31, 2020.

E405A - A day time premium; 30 % of the primary code.

  1. Not payable with E400C, E401C, E409A, E410A, E412A, E413A, Q012A, Q016A, Q017A and Q018A (after-hours premiums).

  2. E405A should only be billed for patients who are COVID-19 positive or who are treated as at risk of COVID-19 positive under local hospital policy.

  3. Available with group numbers 64AA-64DZ, the 30% premium will be calculated on the pre-reduction amount.

  4. For full specifications download Bulletin 4758

There was mistake in our first version of this post. We believed the suffix was a "C", as in E405C. The suffix is not a "C" but an "A".
The correct service code to use is E405A.

A big THANKS extended to Dr Kashin, for correcting this post.

]]>Wed, 10 Jun 2020 01:44:12 -0400<![CDATA[Govt of Canada Covid19 Initiatives]]>https://www.hypesystems.com/blogs/post/govt-of-canada-covid19-initiatives

Time needed: 30 minutes.

Resources Ontario Physicians should be familiar with:

  1. Financial assistance is available for individuals and businesses

    Click the link above to learn more

  2. Canada Emergency Wage Subsidy (CEWS)

    Click the link above to learn more

  3. Changes to taxes and benefits: CRA and COVID-19

    Click the link above to learn more

  4. Sign up to get email updates on COVID-19 from the Government of Canada

    Click the link above to sign up

]]>Thu, 14 May 2020 19:24:11 -0400<![CDATA[Ontario Physicians can submit COVID-19 codes NOW]]>https://www.hypesystems.com/blogs/post/ontario-physicians-to-submit-covid-19-codes-may-1-2020

The COVID19 Temp. Service Codes

Temporary Fee Schedule Codes K080A, K081A, K082A, K083A and H409A became effective March 14, 2020. Claims for services provided on or after March 14, 2020 can now be submitted.

Sessional Fee Schedule Code H410A became effective March 21, 2020. Claims for services provided on or after March 21, 2020 can now be submitted.

A New Diag. Code

You may need to edit your claims to include 080 as the diagnostic code. Effective March 14, 2020, 080 has been created for the COVID-19 outbreak.
The new diagnostic code should be used when treating patients with suspected or confirmed COVID-19 and/or when treating a patient by telephone/video for suspected or confirmed COVID-19. Use the appropriate diagnostic code when treating a patient for unrelated diagnoses by telephone/video due to COVID-19 related concerns.

The latest bulletin also nicely summarizes all the COVID19 service Code rules that we have discussed in previous posts and newsletter.

Source: Bulletin Number: 4755

]]>Sat, 02 May 2020 19:21:52 -0400<![CDATA[$40,000 interest-free loan - 25% forgiveness.]]>https://www.hypesystems.com/blogs/post/40000-interest-free-loan-for-your-practice

This is a solution one of our clients is using at this difficult time. An Interest free loan with a 25% forgiveness potential, that is government guaranteed. The CIBC email below was shared with us. I imagine other banks are also offering the same, or similar, program.

Links for more details in the download PDF below . . .

Copied from an Email from CIBCDownload

]]>Fri, 24 Apr 2020 20:18:14 -0400<![CDATA[Advanced May RA Payments for Ontario Physicians]]>https://www.hypesystems.com/blogs/post/the-may-ra-payments-for-ontario-physicians

Physicians who are eligible for advance payments will automatically receive these payments in May, June and July 2020. Payments will be calculated at 70% of the monthly average for April 1, 2019 to March 31, 2020.

Download the latest OHIP Bulletin PDF (Below) for more details . . .

Bulletin 4754: COVID-19 Advance Payment ProgramDownload

http://www.health.gov.on.ca/en/pro/programs/ohip/bulletins/4000/bul4754.aspx

]]>Fri, 24 Apr 2020 19:54:47 -0400